151 Muralla St. Intramuros, Manila | (02) 85279730

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OFFICE OF THE  REGISTRAR  

The Office of the Registrar is committed to upholding the highest standards of integrity and confidentiality in managing the accuracy and security of all academic records.

As a key pillar in supporting the Colegio's educational mission, the office provides responsive, high-quality services to the academic community. Its core functions include managing student credentials requisitions, record authentication, and graduation clearances, ensuring a seamless and consistent process.

Furthermore, the office represents the Colegio in compliance with regulatory bodies such as DepEd, CHED, and TESDA, reinforcing its commitment to excellence and credibility in all operations.

MESSAGE FROM  THE DIRECTRESS  

Assoc. Prof. Jinky P. Batiduan, DBM
Registrar

At the Office of the Registrar, we understand the trust you place in us as the frontline service provider for Colegio de San Juan de Letran. Our role is crucial in supporting your academic journey, and we are committed to assisting you promptly and accurately.

Whether you’re seeking information or requesting academic records, we prioritize processing your requests without delay. If you require further assistance, we are here to help without hesitation.

Serving the Letran community is not just our job; it’s our commitment to each of you.

Arriba!

 EXCELLENCE IN SERVICE  

  • Prepares and issues academic records (Diploma, Transcript of Records, Certificates, Transfer Credentials) upon request.
  • Responds to inquiries about the Colegio, its programs, enrollment, and academic records.
  • Evaluates records for course equivalence, credit transfer, promotion, and graduation.
  • Assists with record authentication and foreign student compliance with Immigration regulations.
  • Handles verification and confirmation of documents for prospective employers and orgaizations..


GENERAL PROCEDURE FOR  DOCUMENT REQUEST  

Any Colegio de San Juan de Letran Manila student and alumni may request copies of their scholastic records or certificates at any time.
  • Requests from individuals with outstanding liabilities will be processed only after clearance from the relevant office.
  • Graduate students on provisional status will not receive official documents until all admission requirements are fulfilled.
ONLINE ONSITE
1. Visit registrar.letran.edu.ph to request online. 1. Visit the Registrar’s Office and show your valid Identification Card to the Records Officer.
2. Click Apply Now, select With Student Number, and enter the required information for verification. 2. The Records Officer will retrieve your file from storage or access scanned files based on your graduation year.
3. Specify the documents needed and the quantity. 3. If you're not present, provide an authorization letter along with photocopies of your ID and your representative’s ID.
4. Choose either Mailing or Pick-up. If mailing, provide the complete mailing address and Zip Code. Shipping rates for different countries are available in the drop-down list. 4. The Records Officer will issue a payment slip or Statement of Account for the requisition fee.
5. Review and verify all information. Once 5. Proceed to the Cashier to make the payment. Return the receipt to the Records Officer.
6. The request will undergo initial verification by the Records Officer. Upon approval, proceed with the payment process. 6. After verifying the payment, the Records Officer will issue a Claim Stub.
7. The processing time for the transcript is:
  • 5-7 working days for graduates from 2016 and above.
  • 7-10 working days for graduates before 1990.
8. Processing time for transfer credentials and other certificates is 2-3 working days (subject to availability of signatories).

For inquiries, email us at registrar@letran.edu.ph or call us at (02) 8527-7693 loc. 333.

Arriba!

GENERAL PROCEDURE FOR  FILING OF CHANGE OF GRADES  

  1. The Office of the Registrar will only entertain completion of "INC" grades from the previous semester. Grades from earlier semesters, except for Thesis (which has a one-year completion period), will not be processed.
    • Example: If it is currently the 2nd Semester of A.Y. 2022-2023, only completions for the 1st Semester of A.Y. 2022-2023 will be accepted.
    • Grades such as "UW," "IP," or "70" are to be filed directly by the professor with the Dean’s Office.
  2. Completion fee is ₱100 per course/subject. Payment options include:
    • Letran Cashier's Office
    • Bank or online banking deposit:
      • Account Name: Colegio de San Juan de Letran
      • Bank: BDO-Intramuros
      • Peso Account Number: 004500003129
      • SWIFT Code: BNORPHM
    • If paying through the bank, send the deposit slip to gradecompletion@letran.edu.ph and cc to cashier@letran.edu.ph. Include the bank name, branch, time, and date in the email.
  3. Use this format for the email subject:
    • Student Number-Last Name, First Name-Course Codes/Subjects to be Completed-Semester Taken
  4. Once payment is verified by the Finance Department:
    • For bank payments, the CGF Form will be emailed to the student, who must forward it to their professor(s).
    • For payments made at the Letran Cashier’s Office, students must collect a hard copy of the CGF Form from the Registrar's Office.

For inquiries, email us at registrar@letran.edu.ph or call us at (02) 8527-7693 loc. 333.

Arriba!

GENERAL PROCEDURE FOR  COURSE WITHRAWAL / DROPPING  

Course Withdrawal/Dropping Guidelines Procedure for Course Withdrawal/Dropping
  1. Types of Withdrawal:
    • Authorized Withdrawal (AW): Granted to students who formally apply and get approval from the Office of the Registrar.
    • Unauthorized Withdrawal (UW): If no formal withdrawal is filed, students receive a UW grade, treated as a failure and counted in retention policy.
 1. Submit Application: File a formal request for partial or total withdrawal with the Office of the Registrar.
  1. Conditions for Withdrawal:
    • Timeline: Withdrawal applications must be submitted before mid-term exams.
    • Valid Reasons: Accepted reasons include illness, travel abroad, or similar situations, subject to approval.
    • Attendance Requirement: Absences should not exceed 20% of the total class hours.
 2. Approval: The request must be approved by the academic authority before midterm exams.
  1. Fees for Total Withdrawal:
    • First Week: 25% of fees charged if withdrawal is within the first week.
    • Second Week: 50% of fees charged if withdrawal is within the second week.
    • After Second Week: Full fees are charged for withdrawals after the second week.
 3. Provide Reasons: Document valid reasons for withdrawal (e.g., medical, travel) for approval.
4. Check Attendance: Ensure your absences do not exceed 20% of the total course hours.
5. Pay Fees: Depending on when you withdraw, you will be charged 25%, 50%, or 100% of the school fees.
6. Withdrawal Process: If approved, you will receive an AW (Authorized Withdrawal). If no application is filed, you will receive a UW (Unauthorized Withdrawal), which is a failing grade.

For inquiries, email us at registrar@letran.edu.ph or call us at (02) 8527-7693 loc. 333.

Arriba!

GENERAL PROCEDURE FOR  CROSS-ENROLLMENT  

    Procedure for Cross-Enrollment:
  1. The student obtains and fills out the Cross Enrollment Form from the Registrar's Office.
  2. The student submits the completed form, with the Dean's recommendation, to the Registrar's Office.
  3. The Registrar reviews the application within three working days.
  4. The approved form is released along with the enrollment permit. Then, proceeds to the Admissions Office for the issuance of the student number.
  5. The student proceeds with cross-enrollment.
  6. The student submits the certification of grades from the other school to the Colegio.
  7. The evaluator credits the enrolled subjects from the other institution.

For inquiries, email us at registrar@letran.edu.ph or call us at (02) 8527-7693 loc. 333.

Arriba!

GENERAL PROCEDURE FOR  RE-ADMISSION (RETURNEE)  

A "Returnee" refers to a student with an approved leave of absence who plans to resume studies at the Colegio. It also extends to those without an approved leave intending to return.
Returnees with an approved leave will, when possible, follow their original curriculum. Returnees without an approved leave will follow the current curriculum in effect.

The following do not qualify as returnees:
  • Long-staying students in violation of the Residence Policy
  • Students not re-admitted due to academic deficiencies (NTBR)
  • Students dismissed due to sanctions (non-readmission, exclusion, expulsion)
  • Students issued transfer credentials who enrolled elsewhere

For inquiries, email us at registrar@letran.edu.ph or call us at (02) 8527-7693 loc. 333.

Arriba!

 LEAVE OF ABSENCE (LOA)  

  • Students intending to skip the next semester or take an extended break must file a Leave of Absence (LOA).
  • During the LOA, students are prohibited from enrolling in any other school. Violations result in no credits for enrolled courses.
  • An LOA is valid for up to two (2) school years and may be applied for a maximum of two times, with a total duration not exceeding four (4) years.

For inquiries, email us at registrar@letran.edu.ph or call us at (02) 8527-7693 loc. 333.

Arriba!

 GET IN TOUCH WITH US!

OFFICE OF THE REGISTRAR


  • Phone: (02) 85279730 or (02) 85277693 loc. 333
  • Email:   registrar@letran.edu.ph
    Online Requisition: Request Here.
  •  Facebook Page: ITSD Letran-Manila

Mr. Lanz Christian Pagulayan
Evaluator, CELAS and CEIT
lanzchristian.pagulayan@letran.edu.ph

Ms. NORELYN SORIANO
Evaluator, CBAA
norelyn.soriano@letran.edu.ph

Mr. JONATHAN M. CORTES
Records Custodian
jonathan.cortes@letran.edu.ph

Mr. Norman Galang
Records Officer, Senior High School
norman.galang@letran.edu.ph

Ms. CRISTY LAINE L. RED
Liaison Officer
cristylaine.red@letran.edu.ph

Ms. AGNES LORENZO
Records Officer, College Level
agnes.lorenzo@letran.edu.ph

Ms. PAULA ASOMBRADO
Records Officer, Elementary, Junior High, Graduate School
paula.asombrado@letran.edu.ph



ADMISSIONS OFFICE

 (02) 85277693 loc. 345
  admissions@letran.edu.ph

FINANCE OFFICE

 (02) 85277693 loc. 414
  arletran@letran.edu.ph

ITSD DEPARTMENT

 (02) 85277693 loc. 631
  itsd@letran.edu.ph

LIBRARY SERVICES

 (02) 85277693 loc. 361
  library@letran.edu.ph