Services
  • Prepares and issues academic records such as the Diploma, Transcript of Records, Certificate of Good Moral Character, Transfer Credentials (Honorable Dismissal), Course Descriptions and other similar documents upon request/application;
  • Entertains inquiries concerning the Colegio and her programs and attends to requests for information on admission requirements, registration and enrollment and academic records application and issuance;
  • Evaluates records for course equivalence, credit transfer, promotion and graduation;
  • Assists students and graduates in the authentication of records, and the foreign students for compliance with Immigration rules and regulations
  • Acts on requests for verification and confirmation of documents and information submitted to prospective employers and organizations.
Departmental Objectives
  • Lead and find joy in service and serve with integrity;
  • Provide complete and accurate information and guidelines for application for admission, registration and enrollment, promotion, transfer and graduation;
  • Insure that registration and enrollment flows smoothly and that applications and requests for academic records are acted upon promptly;
  • Facilitate application for academic records and expedite their release/issuance;
  • Maintain good public relations with government agencies and non-government organizations;
  • Serve in harmony with and in pursuit of the mission and vision of the Colegio
Message from the Director

The Office of the Registrar, as a principal service department, is the face of the Colegio that the public sees more often. In support of her educational mission, the Office is committed to serve the public by providing promptly the complete information they seek, and her students and graduates by acting with earnest on their request for academic records. Mindful that the academic records are keys that open the door of opportunities, we will process requests and applications without delay and further assistance, if needed, we will be offer without asking. Service to the Letran community is the reason we are here.

Admission Policies
  1. All student applicants shall accomplish an application form using the on-line application form (http://www.letran.edu.ph) or the manual application form available at the Admissions Office.
  2. All student applicants shall take and pass the Letran College Entrance Test (LET) administered by the Admissions Office to be accepted for enrollment.
  3. All student applicants for kinder shall be at least four (4) years old by the opening of the academic year.
  4. All student applicants for prep shall be at least five (5) years old by the opening of the academic year. Student applicants over six years old shall be treated on a case-to-case basis.
  5. All student applicants for grades one (1) to six (6) shall meet the following age requirements:
    Grade Level Age Bracket
    1 6 - 7
    2 7 - 8
    3 8 - 9
    4 9 - 10
    5 10 - 11
    6 11 - 12
  6. All student applicants shall submit and comply with the following requirements:

Elementary

  • Shall pass the oral examination given by the Principal’s Office and the written tests in English and Mathematics and Mental Ability Test administered by the Admissions Office
  • Shall have a satisfactory grades in conduct
  • Photocopy of birth certificate authenticated by the National Statistics Office (NSO)
  • Photocopy of baptismal certificate
  • Form 138 or certificate of completion
  • Certificate of good moral character from the head of the former school

Junior High School

  • Photocopy of Report Card (Form 138)
  • Academic Average of at least 80%
  • No failing grade in any quarter
  • Conduct Average not lower than 80%
  • Photocopy of birth certificate authenticated by the National Statistics Office (NSO)
  • Photocopy of baptismal certificate
  • Recommendation from the Principal
  • One (1) I.D. picture size 1x1 (recent)
  • Not more than 13 years of age
  • Personal interview by the Admission Committee

Home Study Program

  • Recent Form 138/137
  • Certificate of good moral character from the community parish priest
  • Shall take and pass the diagnostic test administered by the Guidance
  • and counseling office.
  • Shall undergo and pass the Principal’s interview
  • Photocopy of birth certificate authenticated by the National Statistics Office (NSO)

For Collegiate

  • Completed application form duly signed by parent or guardian.
  • Form 138 (Report Card)
  • Copy of birth certificate authenticated by the National Statistics Office (NSO)
  • Copy of the baptismal certicate
  • Certificate of good moral character
  • 2 pcs. 2x2 picture
  • 2 pcs 1x1 picture
  • Original and photocopy of their Alien Certificate of Registration (ACR) and BI Special Study Permit, if applicable, for foreign student applicants.

Transferees

  • Completed application form duly signed by parent or guardian.
  • Transcript of records / True copy of grades
  • Certificate of good moral character
  • Transfer Eligibility Certificate (HD), if officially admitted
  • Satisfactory interview with the Dean
  • 2 pcs. 2x2 picture
  • 2 pcs 1x1 picture

Graduate School

  • Holding a position of manager, director, chief superintendent, entrepreneur, officer of a corporation and at least a major in the military service.
  • At least 28 years old.
  • A bachelor’s degree holder from a duly accredited institution with two (2) years working experience (MBA, SMP).
  • A master’s degree in Business Administration or Management or its equivalent (DBA).
  • Original transcript of records of with special order number.
  • Average of not lower than 85%.
  • Two (2) passport-size pictures
  • Certificate of employment
  • Written recommendations which demonstrated strong qualities to pursue the graduate program
  • Original and photocopy of their Alien Certificate of Registration (ACR), for foreign student applicants
Admission Policy for Transferees
  1. The Colegio welcomes eligible applicants from other schools who intend to pursue their college degree and higher studies under her tutelage, subject to their compliance to her rules and regulations.
  2. No student sanctioned with the penalty of dismissal i.e. non-readmission, exclusion or expulsion by his former school is eligible to apply as a transferee.
  3. Grades obtained in the previous schools as well as failures and deficiencies incurred are primary consideration in the qualification of the applicants.
  4. Transfer applicants for professional programs must have no failure.
  5. Applications for transfer shall be entertained and cleared by the Office of the Dean and endorsed to the Office of the Registrar for Qualifying Examinations at the Office of Admissions.
  6. Admitted applicants may enroll only upon submission of their Certificate of Eligibility to Transfer or its equivalent issued by the school last attended.
  7. Credit transfer and course equivalence should be processed upon admission and enrollment.
  8. Residence of a minimum of two year or four regular semesters is required for a transferee to earn a degree in the Colegio.
Registration
  1. All collegiate students except new, transferees, and returnees shall be required to pre-enroll within the specified date, time, and place as scheduled by the office of the Dean.
  2. Students who do not pre-enroll on schedule shall be considered late enrollees, hence, subject to late enrollment penalties.
  3. Students shall not pre-enroll in excess of the maximum allowable load as indicated in their curriculum checklist, unless covered by an approved overload application.
  4. Students shall strictly follow the course pre-requisites. Courses taken not following course pre-requisites will not be credited. Worse, these will be automatically dropped from their enrollment without any refund.
  5. Pre-enrolled students who fail to enroll during their designated regular enrollment schedule shall forfeit all pre-enrolled subject. Consequently, they shall be considered late enrollees subject to late enrollment penalties.
Enrollment
  1. For purposes of enrollment, the name and other personal data or circumstances of each student as indicated in his birth certificate or alien certificate of registration (ACR), where applicable, shall prevail.
  2. No student shall be accepted for enrollment unless he presents the proper enrollment requirements on or before the scheduled enrollment for the term.
  3. A student maybe denied of enrollment due to the following circumstances:
    • Disqualified by law or by policies and rules of the CHED or DEPED
    • cademic delinquency (retention policy)
    • iolations of rules and regulations of the school
    • ailure to settle due tuition fees, other school fees, and other obligations
    • ickness or disease that would prevent the student to handle normal pressures of the school or his continued presence thereat would be deleterious to other members of the academic community.
    • Closure of an academic program.
  4. A student is deemed officially enrolled after he has submitted all the enrollment requirements and upon payment, acceptance, and validation of his partial or full payment hool fees by the Office for Financial Affairs.
  5. The enrollment is valid only for the entire term or school year whichever is applicable.
Changing, Dropping and Adding of Courses
  • Only officially enrolled students shall be allowed to make course adjustments within the schedule specified by the Office of the Registrar.
  • Course adjustment shall only be done through the following process:
    • Dean’s adjustment
    • Student’s Adjustment
  • Student adjustment shall be charged an adjustment fee as determined by the Financial Affairs Office.
  • Student adjustment shall be allowed for the following reasons:
    • failure in pre-requisites
    • opening of petition classes resulting in conflict of schedule
    • dissolved, fused, and split course offerings resulting in schedule conflicts.
  • Dean’s adjustment shall be determined under the following circumstances;
    • course offerings with less than twenty (20) officially enrolled students
    • course offerings with conflict in room and time schedule
    • course offerings with specific laboratory or teaching requirements
    • course offerings with the same time and schedule but if combined, will not exceed the approve maximum class size
  • Students enrolled in dissolved course offerings may opt to substitute it with another course upon the approval of the Dean or his representative. Otherwise, cost of the course shall be credited back to his account if paid on installment. If the student paid in cash, cost paid for the dissolved course offering shall be credited the next semester enrollment.
  • Only if the student is in his terminal term and has paid the school fees in cash shall the cost paid for the dissolved course be credited back through refund.
  • Only validated adjustments shall be honored. It is the responsibility of the student to verify his inclusion in the official class list of all his enrolled courses.
Course Withdrawal/Dropping
  1. A student who wishes to discontinue his studies shall apply for a partial or total withdrawal. AW (authorized withdrawal) shall be the grade of course/s dropped with the approval of the Office of the Registrar.
  2. A student who discontinues his studies but fails to apply for withdrawal shall receive a grade of UW (unauthorized withdrawal) for the affected courses. A grade of UW is considered a failing grade; it shall be counted in the total number of failures in the application of the retention policy of the Colegio.
  3. A student withdrawal application shall only be allowed subject to the following conditions:
    • the application shall be filed and approved before the scheduled mid-term exam.
    • the reasons for application shall be acceptable in cases, such as illness requiring prolonged treatment, travel abroad and the likes subject to the approval of the authorized academic authority.
    • the number of absences incurred at the time of filling the application does not exceed twenty (20%) percent of the total contact hours prescribed for the term..
  4. In meritorious cases, requests for total withdrawal may be acted upon by the Dean after the midterm examinations but in no case should it be a way to avoid incurring failures or unauthorized withdrawal (UW) for reason of absences in excess of 20% of prescribed contact hours.
  5. For total withdrawal, school fees shall be charged as follows:
    • A student who withdraws or transfers, in writing, within the first week after the beginning of classes, and who has paid the pertinent tuition and other school fees in full or for any length longer than one month, may be charged twenty five (25%) percent of the total amount due for the school term regardless of whether or not he has actually attended classes.
    • A student who withdraws or transfers, in writing, within the second week of classes after the beginning of classes, and who has paid the pertinent tuition and other school fees in full or for any length longer than one month, may be charged fifty (50%) percent of the total amount due for the school term regardless of whether or not he has actually attended classes.
    • The student may be charged for all the school fees in full if he withdraws or transfer anytime after the second week of classes regardless of whether or not he has actually attended classes.
Dissolved Subjects

Subjects to be dissolved are governed by the policies set by the school.

Attendance Requirements

Section 101 of the 2008 MORHE states “A student who incurs absences of more that 20% of the prescribed number of class or laboratory periods during the school year or term shall fail and earn no credit for the course or subject…”

Leave of Absence (LOA)
  1. A student who does not intend to enroll in the following semester, or for an extended period of time shall be required to file a leave of absence (LOA).
  2. A student who is granted a LOA shall not be allowed to enroll in any other school during the duration of the leave. Violation of this policy shall mean no credits earned to be granted to the students in the enrolled courses.
  3. An approved LOA shall is allowed only for a maximum of two (2) school years.
  4. A student can apply only for LOA twice during his entire stay in the Colegio. In such cases, the total period covered by the approved LOA shall not exceed four (4) regular semesters.
Re-admission (Returnee Student)
  • The status of a “Returnee” applies formally to a student with an approved leave of absence, who intends to resume his studies in the Colegio.
  • It may also apply by extension to students without an approved of absence, who intend to resume their studies.
  • A returnee with an approved leave of absence shall follow, whenever possible, the curriculum with which he started his program.
  • A returnee without an approved leave of absence shall be covered by requirements of the curriculum of his program that is currently in effect .
  • The following do not qualify as returnees:
    • Long staying students in violation of the Residence Policy;
    • Students who have not been re-admitted because of academic deficiencies (NTBR);
    • Students sanctioned with the penalty of dismissal (non-readmission, exclusion or expulsion); and
    • Student issued transfer credentials, who enrolled in another school
Cross-Enrollees

Students of other schools who intend to take certain courses in the Colegio, should check with the Office of the Registrar for the availability of the courses. They shall be required to present and submit a Permit to Cross Enroll signed by the Registrar of their school. Said permit should indicate/specify the course/s they wish to take. Cross enrollees are subject to the policies of the Colegio, including ID and uniform requirements, disciplinary rules and regulations. Reasonable exemptions from the uniform requirement should be sought from the Office of Student Welfare and Development.

Contact Information

Office of the Registrar
Colegio de San Juan de Letran
151 Muralla Street, Intramuros Manila
Tel. no. : 537 7693 to 97 (locals 331 to 333)
Direct line and Fax No. :301 0720
e-mail address: registrar@letran.edu

Staff Members

MS. JOSEPHINE A. GAYANILO
Liaison Officer

MS. NORELYN P. SORIANO
Evaluator, CBAA and Education

MS. AGNES P. LORENZO
Records Officer, CBAA and Education

MR. MARCELO VICENTE M. MAPA IV
Evaluator, CLAS, Engg and IT

MR. EDWARD NIÑO C. FERRER
Records Officer, CLAS, Engg and IT

MR. ERIBALDO J. REY, JR
Records Officer, Basic Education and Graduate School

MR. JONATHAN M. CORTES
Records Custodian